The event planning landscape is undergoing a profound transformation driven by technological advancements, evolving attendee expectations, and a challenging economic climate characterized by rising costs and budget constraints.

As these factors converge, event planners and hospitality professionals must adapt to a rapidly changing environment, neces- sitating innovative strategies and tools.

This report outlines the major trends impacting event planners and hotel professionals and offers practical solutions to address these challenges. Readers will gain insights into:

• Creative and efficient methods of collaboration to manage higher costs
• Strategies to improve RFP responsiveness and contracting efficiency
• Tools and technologies that facilitate immersive experiences and support sustainability, accessibility, and DEI goals
• Tactics for rebuilding relationships with suppliers and partners after staff turnover
• Approaches for managing strong group demand and tight lead times
• Best practices for enhancing attendee experiences through structured networking events
• Innovative ways to leverage venue sourcing tools to find unique event spaces
• By leveraging these insights and solutions, industry professionals can work together more effectively and capitalize on the current opportunities for growth in the events sector.

1. Executive Summary
2. Introduction: Balancing Growth and Challenges in Event Planning
3. Higher Costs Require Planners to Work Creatively and Efficiently
4. RFP Responsiveness Still Lags Behind Planner ExpectatiONS
5. Venue Contracts Are Under Greater Pressure than ever
6. Immersive Experiences and Structures Networking Are Top Event Draws
7. Sustainability and DEAI Drive Shifting Venue Priorities
8. Key Takeaways for Planners and Hospitality Professionals